Documentation and Archives Officer
Exams to be conducted
1:Written
2:Oral
Reports To
Director of Human Resources and Administration
Job responsibilities
– Develop and operate a system for documentation and archives for the
in accordance with internationally benchmarked practices and standards;
– Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
– Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
- 1Bachelor’s Degree in Office Management0 Year of relevant experience
- 2Bachelor’s in Library & Information Science0 Year of relevant experience
- 3Advanced Diploma in Bibliotheconomy0 Year of relevant experience
- 4Office Management0 Year of relevant experience
- 5Diploma (A1) in Library & Information Science0 Year of relevant experience
Required competencies and key technical skills
- 1Integrity
- 2Strong critical thinking skills and excellent problem solving skills.
- 3Inclusiveness
- 4Accountability
- 5Communication
- 6Teamwork
- 7Client/citizen focus
- 8Professionalism
- 9Commitment to continuous learning
