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December 6, 2023

Documentation & Archives Officer

Job description:

Develop and operate a system for documentation and archives for the hospital in accordance
with practices and standards in place;
 Develop and implement, in collaboration with concerned staff, an information classification and
access policy;
 Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s
documentation database
 Receive and filing documents
 Organize the documentation and the archives of each unit;
 Analyze and submit the corresponding reports stating
 Enter documents into Database using the available software;
 Index and file documents according to the documentation policies, rules and regulations;
Identify and propose documents for National Archives Services
 Perform other related duties as required by his/her supervisor

Minimum Qualifications

  • Advanced Diploma in Office Management0 Year of relevant experience
  • Advance Diploma in Library and Information Studies0 Year of relevant experience
  • Bachelor’s Degree in Library and Information Science0 Year of relevant experience
  • Bachelor’s Degree in Documentation0 Year of relevant experience
  • Bachelor’s Degree in Archival Studies0 Year of relevant experience
  • Bachelor’s Degree in Archives0 Year of relevant experience
  • Bachelor’s Degree in Information Management0 Year of relevant experience
  • Bachelor’s Degree in Office Management0 Year of relevant experience
  • Bachelor’s Degree in Arts and Publishing0 Year of relevant experience
  • Advanced Diploma in Library Science0 Year of relevant experience
  • Advanced Diploma in Bibliotheconomy0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity
  • Strong critical thinking skills and excellent problem solving skills.
  • Inclusiveness
  • Accountability
  • Communication
  • Teamwork
  • Client/citizen focus
  • Professionalism
  • Commitment to continuous learning

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