Secretary to Central Secretariat
Job descriptions:
- Proper/professional filing and keeping of all mail; both incoming and outgoing;
- Ensure Mails are recorded before they are transmitted to the relevant departments
- Ensure outgoing and incoming correspondences are properly recorded and filed
- Safe custody and control of use of the Ministry’s stamp and seal;
- Code all outgoing mail;
- Dissemination of all outgoing email and keeping a record of its receipt at the various destinations;
- Liaise with Courier service providers to collect and deliver courier from the Ministry’s Central Secretariat to destination;
- Produce (photocopy and bind) documents as may be needed by different Units;
- Produce weekly report of the status of mails responded to or not
- Ensure high standards of customer care to the clients of the ministry
- Performs such other related duties as may be assigned by Head of Corporate Services from time to time;
- Carry out any other activity requested by the Ministry’s authority.
Minimum Qualifications
- Bachelor’s Degree in Economics0 Year of relevant experience
- Advanced Diploma in Secretarial Studies0 Year of relevant experience
- Advanced Diploma in Office Management0 Year of relevant experience
- Bachelor’s Degree in Secretarial Studies0 Year of relevant experience
- Bachelor’s Degree in Public Administration0 Year of relevant experience
- Bachelor’s Degree in Administrative Sciences0 Year of relevant experience
- Bachelor’s Degree in Sociology0 Year of relevant experience
- Bachelor’s Degree in International Relations0 Year of relevant experience
- Bachelor’s Degree in Management0 Year of relevant experience
- Bachelor’s Degree in Communication0 Year of relevant experience
- Bachelor’s Degree in Journalism0 Year of relevant experience
- Bachelor’s Degree in Public Relations0 Year of relevant experience
- Bachelor’s Degree in Media0 Year of relevant experience
- Bachelor’s Degree in Law0 Year of relevant experience
- Bachelor’s Degree in Development Studies0 Year of relevant experience
- Bachelor’s Degree in Procurement0 Year of relevant experience
- Bachelor’s Degree in Psychology0 Year of relevant experience
- Bachelor’s Degree in Accounting0 Year of relevant experience
- Bachelor’s Degree in Office Management0 Year of relevant experience
- Bachelor’s Degree in Arts and Publishing0 Year of relevant experience
- Bachelor’s Degree in Social Work0 Year of relevant experience
- Bachelor’s Degree in Political Sciences0 Year of relevant experience
- Bachelor’s Degree in Education Sciences0 Year of relevant experience
- Bachelor’s Degree in Finance0 Year of relevant experience
- Bachelor’s Degree in Marketing0 Year of relevant experience
- Bachelor’s Degree in Business Administration0 Year of relevant experience
- Bachelor’s Degree in Customer Relations0 Year of relevant experience
- Bachelor’s Degree in Arts and Language0 Year of relevant experience
- Bachelor’s Degree in Business Information Technology0 Year of relevant experience
- Bachelor’s Degree in Translation and Interpretation0 Year of relevant experience
- Bachelor’s Degree in Hospitality Management0 Year of relevant experience
- Bachelor’s degree in Linguistics and Literature0 Year of relevant experience
- Bachelor of Office Administration and Management0 Year of relevant experience
- Bachelor’s degree in Travel and Tourism Management0 Year of relevant experience
- Bachelor’s Degree in Supply Chain Management and Logistics0 Year of relevant experience
- Advanced Diploma(A1) in Office Administration0 Year of relevant experience
- BA (HON) IN ARTS AND CREATIVE INDUSTRY0 Year of relevant experience
Competency and Key Technical Skills
- Integrity
- Strong critical thinking skills and excellent problem solving skills.
- Inclusiveness
- Accountability
- Communication
- Teamwork
- Client/citizen focus
- Professionalism
- Commitment to continuous learning
- Office management skills
- Resource management skills
- Problem solving skills
- Decision making skills
- Time management skills
- Risk management skills
- Results oriented
- Digital literacy skills
- Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
- Analytical skills;
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